December 10, 2018

Meeting Minutes December 11, 2013


DATE: 01-13-2014

Hartford Board Meeting Minutes-Hartford Board of School Directors

December 11, 2013 @ 6:00 PM

Hartford Memorial Middle School Cafeteria

Board members present:         Administrators Present:

Jeff Arnold                                          Tom DeBalsi

Peter Merrill                                       Julia Haynes                          

Kevin Christie                                     Jim Vezina                             

Lori Dickerson

Eric Michaels

Kevin Christie called the meeting to order at 7:00 PM. Prior to the call to order; an Open House of the Cafeteria, Gym, and Locker Rooms was held for the public.

Recognition of for all those responsible for our Renovation and Expansion- Tom DeBalsi thanked Kurt Albi, Jason Delache, David Laurin, and Byron Baribeau. A Getaway gift card and Hartford ball cap were presented to the four.

Approval of Agenda: Peter Merrill moves to accept as presented. Eric Michaels seconds. A unanimous verbal vote passes the motion.

Public Comment relative to items not on the proposed agenda- A concerned parent asks the Board what training do HSD coaches have for concussions? The parent has concerns over an incident(s) he has witnessed at soccer game(s). Kevin Christie reports HSD has specific state wide protocols that should be followed. He requests Mr. DeBalsi meet with the parent. The parent agreed to contact SOS for further discussion. Upon Jeff Arnold’s request, Mr. DeBalsi stated there would be a public response to the issue raised.

Items Requiring Board Action

  • Select Board Presentation-WABA Renovation- Ken Parker and FX Flinn speak to the issue of funds shortage for the WABA renovation. Discussion included utilities, options for the project, and field house. Mr. Parker stated some of the issue is due to using 2012 estimates on the project. At 7:27 PM time is warned. Discussion continued with suggestions the town and school work jointly to submit a Bond to the taxpayers. Ken Parker, Kevin Christie, and Tom DeBalsi will meet to explore the possibilities of saving on expenses to the project.

At this time, Mr. DeBalsi request the Board consider revising the order of action to accommodate the presenters. No objection from Board Members.

  • Bond Proposal(s) Consideration- David Laurin presents project budget estimates on: Track & Field, Field Site Improvements, Field House, Parking and Drive Improvements, White River School, and Wilder School/RAP/HARP Improvements. Discussion included but was not limited to: 3.7 million dollar shortage of funds, repositioning project(s), track/field and site preparation. At 8:12 PM time was warned. School Improvement discussion: timing of Wilder school improvement, Bond issue, parking lot paving (timing), WRS repairs, and dates for informational public meetings. Mr. DeBalsi will finish the Bond language and bring to the December 17th Board Retreat. He will warn the meeting and discussion will continue on a joint Bond with the town and questions/resolve issue of tanks (per K Christie).

  • FY2013 Audit Report- Chris Barrett presented the report. He states he has two issues still being worked on. One being the post retirement benefits package, and statement of fund balances. He feels journal entries should keep improving and be signed off on. Workshops will be held in January for all school personnel who work with purchase orders. At this time, Mr. DeBalsi asks Board to consider an Executive Session (revision of order). No objections from the Board. 9:20 PM Peter Merrill moves to go into ES for student issue. Eric Michaels seconds the motion. A unanimous verbal vote passes the motion.  9:50 PM Kevin Christie reconvenes the public meeting. Lori Dickerson motions to direct the Superintendent to work with the student’s family on the tuition issue. Eric Michaels seconds the motion. A unanimous verbal vote passes the motion.

  • FY2015 Expenditure Budget Goals Draft #2 with Revenue Projections-Jim Vezina presents the Fund Revenue hand out. Fund balance, Tuition Revenue, SPED Revenue, Bank Interest, State Aid, and State Tax Revenue were discussed. Mr. DeBalsi asks the Board to decide on a number they’d be comfortable with for the budget. Jim Vezina states the Tax Anticipation chart is in the works and will be done next week. Kevin Christie would like to have the Board wait and review the document at the Retreat next week. The Board agrees.

  • 2014-15 Final Draft Calendar- Peter Merrill moves to accept as presented. Jeff Arnold seconds the motion. Discussion: Holiday Break schedule, and snow days. A verbal unanimous vote passes the motion.

Consent Agenda: Minutes November 13, 2013 meeting- Correction to be made on the motion for sponsorship and add ES information. Carol Bagley will correct/update and have ready to vote on December 17th Retreat.

Incidental Information:

Board Priorities Retreat Planning- completed prior to the meeting.

10:35 PM, Peter Merrill moves to adjourn, Lori Dickerson seconds the motion. A unanimous verbal vote passes the motion.

Respectfully Submitted,

Carol Bagley