August 20, 2017

HSB Meeting Minutes August 24, 2016


Hartford Board of School Directors
School Board Training Agenda
August 24, 2016 @ 5:00 pm
 Superintendent of Schools Office

School board members present: Lori Dickerson, Kevin Christie, Paula Nulty, Nancy Russell, Peter Merrill


Administrators present: Tom DeBalsi, Noel Bryant


1.  Call to Order: Lori Dickerson calls the meeting to order at 5:07 pm.


2.  Approval of Agenda:

  • Kevin Christie moves to accept the agenda. Paula Nulty seconds. A unanimous verbal vote passes the motion (3 yes, 0 no).


3.  Public Comments relative to items not on the Agenda:

  • Mr. Duranleau questions the student transportation policy reasoning and inequity. He was told by the bus company that a closer bus stop to their house would be unsafe, but he feels that their road is comparatively less steep to other stops for the school. Tom DeBalsi apologizes that it took all summer for them to hear back from the company. The bus company made two trips up there, and both the manager and president feel it is unsafe.


4. Board Training:

  • Jim Fitzgerald leads the board in a quick follow up of the last meeting. Lori Dickerson confirms that in regard to public comments that are not the role of the board to deal with, the board leaves the issue to the superintendent to address. Jim Fitzgerald supports how the board handled the issue addressed during public comments.

  • Annual Calendar and Monitoring Reports

    • Jim Fitzgerald made a draft schedule based off the board’s policies and monitoring schedule. He suggests that the board remove the schedule from the policy to allow opportunity for flexibility.

    • The board needs to add the board’s monitoring reports into the schedule. Jim Fitzgerald suggests that the first board meeting of the month focuses on reports to allow community linkage for the second meeting.

    • Regarding action plans, the board will not need to view the principals’ action plan presentations. The board will receive the monitoring report of the action plans, which are part of the district plan, from Tom DeBalsi.



    • Lori Dickerson questions how the board monitors policies. Jim Fitzgerald explains that the board first makes a reasonable interpretation of the policy and then goes through the annual calendar or minutes for evidence to evaluate whether the board is operating in compliance with the statement/policy. As part of the meeting agenda, the board would discuss the created monitoring report. Templates for each policy that are created for the monitoring report are sustainable and can be reused annually.

    • The board creates the annual calendar, starting in September, for the monitoring reports of the board’s policies:

      • October - GP 9

      • November - GP 4

      • December - GP 3

      • January - GP 7

      • February - GP 5

      • March - GP 1

      • April - GP 6

      • May - GP 8

      • June - GP 2

    • And for the B/SR policies:

      • November - B/SR 4

      • December - B/SR 5

      • January - B/SR 3

      • March - B/SR 1

      • June - B/SR 2

    • Tom DeBalsi will look at the EL report dates, informing the board of any possible changes.

    • Jim Fitzgerald points out that the policy EL 3 Relationship with Staff is listed as direct inspection, but is typically something the superintendent does as part of the monitoring report.

  • Jim Fitzgerald shares an example agenda format with suggestions for tweaking the board’s current format.

  • The board discusses the agenda for September board meetings. During the first meeting, the superintendent will report, the proposal to disband the policy subcommittee will be discussed, and the board will look at GP 4 to remove the calendar schedule from the policy. During the second meeting, the board will plan for all future linkage meetings; for example, brainstorming a list of community members to invite to future board meetings.


5.  Adjournment:


8:15 pm Paula Nulty moves to adjourn. Nancy Russell seconds.  A unanimous verbal vote passes the motion (5 yes, 0 no).




Draft Respectfully Submitted 8/26/16

Hannah Prescott