August 17, 2017

HSB Meeting Minutes for November 9, 2016


Hartford Board of School Directors
School Board Meeting Agenda
November 9, 2016 @ 7:00 pm
Hartford Town Hall
 

Board members present: Lori Dickerson, Kevin Christie, Paula Nulty, Nancy Russell

Administrators present: Tom DeBalsi, Noel Bryant

 

1.   Call to Order:  Lori Dickerson calls the meeting to order at 7:02 pm.

 

2.   Public Comments: None

 

3.   Changes, Additions and Approval of Agenda:

  • Nancy Russell approves the agenda with the addition of the food service contract renewal. The motion is seconded. A unanimous verbal vote passes the motion (3 yes, 0 no).

 

4. . Consent Agenda

  • Minutes - Regular Meeting - 10/26/2016

  • Charter Hearing Minutes – 10/25/2016

  • Renew Food Service Agreement - 2013-2016

  • Paula Nulty moves to approve the consent agenda. The motion is seconded. A unanimous verbal vote passes the motion (3 yes, 0 no).

 

5.   Items Requiring Board Discussion and Possible Action

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information

    • Tom DeBalsi congratulates the football team for making it to the state championship and shares that there was a huge turnout for voting.

    • Noel Bryant shares positive news for the district with the Valley News article about STAR assessments and the Channel 5 news segment on DBS students surveying voters at the polls.

 
  • Policy EL 5 Financial Planning and Budgeting

    • Bond Recommendation FY18

      • Tom DeBalsi proposes putting one bond forward to voters for the parking lot construction and renovation of the Wilder School, and provides the board with an informational packet. Architect David Lauren will come to the next board meeting.

 
  • Policy GP 3 Board Job Outcomes

    • Board Member Committee Reports

      • At the teacher negotiation meeting today, initial plans were presented. The next meeting is on 11/21/16.

      • Kevin Christie and Peter Merrill worked on a letter for the Valley News touching upon the district’s willingness to collaborate around consolidation.

      • For the Charter Committee, there will be a bill drafted based off of the results from the vote.

      • The support staff negotiation meeting is tomorrow.   

 
  • Policy GP 9 Governance Investment – Policy Amendment

    • Update Board Training Budget

      • Tom DeBalsi checks whether the money allocation matches the board’s responsibilities. He suggests that the board amend the policy to cover the audit.

      • Paula Nulty moves to review the numbers for GP 9 Governance Investment for how to address the fiscal year and amounts. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

      • The board discusses how to amend GP 9.

      • Kevin Christie moves to bring GP 9 into review by Paula Nulty for development on 2.A-C, bringing it back to the board for final consideration. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

 
  • Policy GP 4 Agenda Planning – Monitoring Report

    • Lori Dickerson presents how she scored the board on the monitoring report for GP 4 Agenda Planning, her interpretation, and explanations for any pieces of the policy with which she felt the board was in partial or non-compliance.

    • Nancy Russell moves to accept the GP 4 monitoring report. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

  • Policy B/SR 4 Delegation to the Superintendent – Monitoring Report

    • Nancy Russell presents how she scored the board on the monitoring report for B/SR 4 Delegation to the Superintendent, her interpretation, and explanations for any pieces of the policy with which she felt the board was in partial or non-compliance.

    • Paula Nulty moves to accept the B/SR 4 monitoring report. The motion is seconded. A unanimous verbal votes passes the motion (4 yes, 0 no).

 
  • Policy EL 4 – Financial Conditions and Activities – Monitoring Report

    • Tom DeBalsi explains his interpretation for EL 4 Financial Conditions and Activities, evidence, and reasoning for any pieces of the policy with which he felt the district was in partial or non-compliance.

    • The board discusses the reserve “restricted” funds. Kevin Christie will meet with Tom DeBalsi to further discuss this piece.

    • Nancy Russell moves to table the approval of EL 4 Financial Conditions and Activities until the report is completed with data from the FY16 audit report. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

 

6.  Policy Governance Discussion and Training

  • The board would like more guidance over ownership interaction planning. Jim Fitzpatrick suggests inviting specific individuals to educate the board. The board discusses someone involved in development, the planning board, realty, or economics to look toward the future and to tie into the Ends policies.

 

7.  Meeting Review/Evaluation and Agenda Planning

  • The board evaluates tonight’s meeting per GP 2.

  • Kevin Christie will prepare a monitoring report for B/SR 5 Monitoring Superintendent Performance for next meeting. Tom DeBalsi will prepare a monitoring report for EL 5 Financial Planning and Budgeting for next meeting.

 

8.  Adjournment

  • 8:32 pm Paula Nulty moves to adjourn. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no). The meeting is adjourned at 8:32 pm.

 
 

Draft Respectfully Submitted 11/10/16 by

Hannah Prescott