August 17, 2017

HSB Meeting Minutes for January 25, 2017


Hartford Board of School Directors
School Board Meeting Agenda
January 25, 2017 @ 7:00 pm
Hartford Town Hall

Board members present: Lori Dickerson, Peter Merrill, Paula Nulty, Nancy Russell, Kevin Christie

Administration present: Tom DeBalsi, Noel Bryant


1.   Call to Order: Lori Dickerson calls the meeting to order at 7:00 pm.  


2.   Public Comments:

  • Jeff Arnold comments on the budget increases over the years while enrollment has decreased, teacher healthcare, concerns over the selection of David Laruin as the architect, and when public comments can occur during a school board meeting.


3.   Changes, Additions and Approval of Agenda:

  • Peter Merrill moves to approve the agenda as presented with the removal of the executive session. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).


4. Consent Agenda:  

  • Minutes

    • Regular Meeting – 1-11-2017

    • Special Meeting – 1-12-2017

  • Peter Merrill moves to approve the consent agenda as amended. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).


5.   Items Requiring Board Discussion and Possible Action

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information

    • Katie Hluchyj, Doug Anton, and students who visited Cusco, Peru, for the Spanish Immersion and Service Learning Project speak about their volunteer work teaching English to elementary/middle school students and their explorations to the surrounding areas.

  • Policy EL 5 Financial Planning and Budgeting

    • Regional Alternative Program Proposal

      • Tom DeBalsi proposes fixing the Wilder School building’s heating system, which can be fixed within the budget that already exists. The estimated budget is $275,000, taking into account asbestos removal and a contingency amount. Jim Vezina speaks to the inefficient, outdated current heating system, and the benefit of being proactive.

      • The board discusses the cost to the district, the payment period, and benefits with the improved system.

      • Peter Merrill moves to approve the superintendent expending $275,000 to replace the heating system of the Wilder School, which holds the RAP program. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).

    • HHS Parking Lot Bond Consideration

      • Tom DeBalsi shares the total project budget estimate at $1,467,000. If the bond is approved at the March town meeting, work would need to be started quickly to complete the project in one summer.

      • The board ensures that the project will not negatively affect the summer programs hosted at the schools and access to the pool/fitness center. They question and discuss the accuracy of the estimate provided.

    • FY 18 Budget and Bond Warrants for Town Meeting

      • Tom DeBalsi shares the articles that will be voted on during the annual Hartford School District meeting on March 3rd.

      • The board discusses concerns that the board has already established a budget, which is not a flat budget as suggested by Gov. Phil Scott. The board has an obligation to move forward as planned.

      • Peter Merrill moves to adopt the warning for the annual Hartford School District meeting on March 7 and the warning for the annual Hartford School District meeting on April 1. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).

      • The board signs the warrants.

  • Policy GP 3 Board Job Outcomes

    • Board Member Committee Reports

      • There is a February 8 meeting scheduled for support staff negotiations.

      • The Hartford Coalition met on January 15, and during a Take a Bite Out of Hunger meeting last night, discussed ways to improve and expand the program.

      • The teacher negotiation committee met yesterday and have a meeting scheduled on February 13.

      • Around Act 46, there is slow progress as districts similar to our neighboring districts are pressured to come up with options and answers.

      • The policy around Narcan has been finished and the policy around harassment regarding employees is being worked on.

  • Policy B/SR 5 Monitoring Superintendent Performance – Report

    • Kevin Christie presents how he scored the board on the monitoring report for B/SR 5 Monitoring Superintendent Performance, his interpretation, and explanations for scoring the board as in compliance.

    • The board discusses changing the monitoring schedule to allow flexibility.

    • Peter Merrill moves to accept the monitoring report for B/SR 5 Monitoring Superintendent Performance. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).

    • Peter Merrill moves to address the B/SR 5 policy monitoring schedule to better tie in the schedule with the board’s annual work plan. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).


6.  Meeting Review/Evaluation and Agenda Planning:

  • Next meeting (2/8), Tristan Upson and Nelson Fogg will report on data around the ENDS, with the goal of the elementary administrators presenting at a March meeting.

  • On 2/2 at 6 pm, there is the 1st Public Hearing on Charter amendments  and 1st Public Bond Hearing.

  • Nancy Russell would like to have a monitoring report on the implementation of the HHB policy at HMMS.

  • Kevin Christie evaluates the board’s meeting, scoring the board’s work as satisfactory.  

 

7. Adjournment


9:25 pm Peter Merrill moves to adjourn. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).


9:25 pm The meeting is adjourned.



Draft Respectfully Submitted 1/26/2017

Hannah Prescott