August 20, 2017

HSB Meeting Minutes from April 12, 2017


Hartford Board of School Directors
School Board Meeting Agenda
April 12, 2017 @ 7:00 pm
Hartford Town Hall

Board members present: Kevin Christie, Lori Dickerson, Peter Merrill, Nancy Russell, Michelle Boleski

Administrators present: Tom DeBalsi, Noel Bryant


1.   Call to Order: Kevin Christie calls the meeting to order at 7:01 pm.


2.   Public Comments:

  • Jeff Arnold asks about RFQs with past projects, addresses legality around this topic, and reads a letter from Mr. Abetti. Tom DeBalsi explains that construction was bid out, the architecture for the middle school, track and field house were bid out, and Mr.Laurin’s fees also include other costs. The board will be using the feedback from the town to inform future steps.


3.   Changes, Additions and Approval of Agenda:

  • The Ends policy monitoring report is moved to be the first item under the Monitoring Reports section. Peter Merrill moves to adopt the agenda as revised. The motion is seconded. A unanimous verbal votes passes the motion (5 yes, 0 no).


4.  Consent Agenda  

  • Minutes

    • Regular Meeting 3-22-2017

    • Special Floor Meeting 4-1-2017

  • Resignations and Appointments:

    • The resignations are Cortney Keene, Carl Hubbel, RD Jenkinson, and Rebecca Fors.

    • The appointments are Ben Gardner, Skylar Aldrich, Patrick Gobeille, and Ralph Regione.

  • Peter Merrill moves to accept the minutes as amended as well as the resignations and appointments, thanking the departing staff and welcoming the new staff. The motion is seconded. A unanimous verbal votes passes the motion (5 yes, 0 no).



5.   Items Requiring Board Discussion and Possible Action

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information:

    • Parking Lot Project Update

      • There will be weekly meetings until the project is complete. Surveying will be done next week. Tom DeBalsi shares an image demonstrating what areas will be surveyed. It is uncertain whether work will be able to begin this summer.

    • Letters of intent were due on April 10.

    • Noel Bryant thanks the teachers who served on the report card committee at the elementary level. The board encourages those involved to be cognizant of how the process will be rolled out to the community in the future for maximum success.

  • GP 7 Board Committee Principles:

    • Wilder School Study Committee Discussion and Review

      • The board discusses whether they want to form a committee to study the use of the Wilder School and the process. Having a committee with a clear charge that reports back to the school board will allow a higher degree of communication with the community and sending schools. The committee could be involved in the evaluation of the school building, considering potential uses and alternative placements. Tom DeBalsi and Michelle Boleski will draft a statement around the process to bring to the board.

      • The furnace heating system is being fixed this summer.


  • Monitoring Reports:

    • Annual Review of the Ends Policies – Board Discussion of Administrator Presentations and Ends Policies

      • The board discusses their responses to the results of the Feedback on Ends Monitoring Reports survey. The board learned the following as a result of the reports: the HSD is making genuine progress towards changing curriculum and teaching methods to better meet student need; the elementary schools are working together and creating balance across the district; the STAR assessment data is valuable for tracking progress; the data was comparable between the schools and easy to follow; there is a district-wide action plan that is observable; there are situations negatively affecting students and steps being taken to address those needs; and data is being used to support students.

      • The board wonders how the arts/humanities/physical education will fit into these reports.

    • GP 6 Board Members’ Code of Conduct

      • Nancy Russell presents how she scored the board on the monitoring report for GP 6 Board Members’ Code of Conduct, her interpretation, explanations for her rating of the board, and evidence used.

    • EL 3 Relationship with Staff

      • Tom DeBalsi shares how he scored himself on the monitoring report for EL 3 Relationship with Staff, his interpretation, explanations for his ratings and evidence used. He speaks to the strengths of the hiring process used, the safety procedures in place, and his availability for all staff members to meet with him.

    • Peter Merrill moves to accept the monitoring reports on GP 6 Board Members’ Code of Conduct and EL 3 Relationship with Staff. The motion is seconded. A unanimous verbal votes passes the motion (5 yes, 0 no).



  • Policy GP 3 Board Job Outcomes

    • Board Member Committee Reports

      • Act 46 Merger Study Committee (Merrill, Christie): Neighboring districts are looking into variations with the merger process. The district needs to renew the efforts, expressing that it is interested in working with other districts.

      • Negotiations (Dickerson, Merrill, Christie): There are no dates set for meetings with a mediator.

      • Hartford Community Coalition (Russell): The lunch program for the summer is set up, starting June 19 and running for 10 weeks out of the HMMS cafeteria. The automobile was supplied by Springfield Auto. They are asking community businesses for support with filling the backpacks to be taken home on Fridays.  The Block Party is scheduled for June 8.

      • Regional Advisory Board (Boleski): Michelle Boleski shares about her visit to the open house of the house the students built.

      • Manifest Approval (Christie): Changes in the program have been implemented to ensure that the turn-around from venders is a quick as possible in order to avoid fees. The town and school are switching to Mascoma Savings Bank.

      • Racial Inequality Committee (Boleski, Russell): There will be ten people on the committee and they are setting dates for meetings. Tom DeBalsi shares that there is a retreat for the HHS around racial inequality and tolerance.

      • Policy Review (Merrill): Tom DeBalsi shares that the policy around opioids has been uploaded onto the site and the policy around staff harassment/bullying is being worked on.


6.  Meeting Review/Evaluation and Agenda Planning

  • Next meeting: Planning the board’s summer retreat

  • Kevin Christie leads the board through the evaluation of tonight’s meeting.


7.  Adjournment

9:26 pm Peter Merrill moves that the board adjourn. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no). The meeting is adjourned 9:26 pm.


Draft Respectfully Submitted 4/14/17 by

Hannah Prescott