October 19, 2017

HSB Meeting Minutes from May 10, 2017


Hartford Board of School Directors
School Board Meeting Agenda
May 10, 2017 @ 7:00 pm
Hartford Town Hall

Board members present: Kevin Christie, Lori Dickerson, Peter Merrill, Nancy Russell, Michelle Boleski

Administration present: Tom DeBalsi, Noel Bryant


1.   Call to Order: Kevin Christie calls the meeting to order at 7:02 pm.  


2.   Public Comments:

  • Mr. Kerry talks about the health care debate and expresses his interest in seeing a fair system established in Vermont. Lori Dickerson has reached out to legislators around the issue.


3.   Changes, Additions and Approval of Agenda:

  • Peter Merrill moves to accept the agenda as presented. The motion is seconded. A unanimous verbal vote passes the motion. (5 yes, 0 no).


4.  Consent Agenda  

  • Minutes:  

    • Regular Meeting 4-26-2017

  • Resignations and Appointments

    • The appointments are Timothy MacDonnell (HHS), Noah Hurlburt (HMMS), and Logan Russell (OQS).

  • Peter Merrill moves to accept the minutes and extend congratulations to the new hires. The motion is seconded. A unanimous verbal vote passes the motion. (5 yes, 0 no).


5.   Items Requiring Board Discussion and Possible Action

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information

    • Noel Bryant shares about the Shrek, Jr. musical, her discussion with Ann Thorp at HHS around continued beautification, and guidelines from a HHS art project that has incorporated transferable skills.

    • Tom DeBalsi reminds the board about some end-of-the-year activities coming up in the district.


  • Policy EL 3 Relationship with Staff

    • Extra-curricular Stipend Committee Recommendation

      • The committee received a request for stipends for class advisors at HHS and a DBS drama coach. Tom DeBalsi wants to review how new positions are approved and examine the payment schedule for the stipends. Lori Dickerson shares that this schedule is a part of the teacher negotiations and does not feel it is the board’s place to make a decision on this topic unless it is separated from the contract. The board discusses tabling the issue until the contract is set and then following the process outlined in the appendix or creating a subcommittee to draw up expectations.


  • Policy  GP 7 Board Committee Principles

    • Wilder School Study Committee Proposal

      • Michelle Boleski and Tom DeBalsi met to review documents around the Town Hall construction and develop a charge for the Wilder School Study Committee. The committee would need to look at the following: the programs’ needs, attendance, sending towns, space that the programs need, and how to proceed if the school is being renovated or sold.  They would present to the board and public.

      • The board discusses the draft and working towards a deadline for next year, breaking the project into phases with a project determination occurring as soon as possible. Peter Merrill suggests having representation from sending towns or language that would require contacting those towns for input, and an odd number of members. The committee will need an HSB board member, the superintendent, staff from HARP and RAP, a collaborative board member, and members of the public.

      • Tom DeBalsi will edit the draft and bring it back to the next board meeting along with any potential expenses.

    • Sister City Discussion and Possible Representative

      • Michelle Boleski applied to be on the Sister City committee and is interested in exploring educational opportunities.

      • A representative from the committee will be invited to a future school board meeting. The board will discuss possible involvement with the committee later.

  • Monitoring Reports

    • Policy GP 8 Board Committee Structure

      • This will be moved to the next meeting and presented by Peter Merrill.

    • Policy EL 2 Relationship with Students, Parents and Community

      • Tom DeBalsi shares how he scored himself on the monitoring report for EL 2 Relationship with Students, Parents and Community, his interpretation, explanations for his ratings on compliance and evidence used.

      • The board would like more detail about security around private information and data.

      • Lori Dickerson moves to accept the monitoring report. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).

    • Policy GP 9 Governance Investment

      • Summer Retreat Planning and Training

        • Tom DeBalsi talked with Jim Fitzpatrick about a training session with him at the end of June (6/28). He has also reached out to the Selectboard around dates for a joint training session (8/23).


  • Policy GP 3 Board Job Outcomes

    • Board Member Committee Reports

      • Act 46 Merger Study Committee (Merrill, Christie): They are waiting for the senate to approve changes to Act 46, which will give flexibility to districts who have not yet reformulated and extensions of tax credits.

      • Negotiations (Dickerson, Merrill, Christie): There is a mediation meeting scheduled for tomorrow (5/11) for the teachers and on Friday (5/12) for the support staff.

      • Hartford Community Coalition (Russell): There was a Take a Bite Out of Hunger meeting on Monday. The Block Party is scheduled for 6/8 (Wednesday). The committee is serving breakfast and lunch out of the middle school this summer.

      • Regional Advisory Board (Boleski): At the meeting last week, two seniors at the Tech Center shared their portfolios with Michelle Boleski and Tom DeBalsi. Michelle Boleski shares updates from the meeting around the Brookmead Development, accreditation changes (from NEASC), and math integration into the programs.

      • Manifest Approval (Christie): The transition to Mascoma Bank is going well.

      • Racial Inequality Committee (Boleski, Russell): There is a meeting on 5/31 (Wednesday) to decide on roles and to set up future meeting times.

      • Policy Review (Merrill):  The subcommittee finished the policy on staff bullying and harassment. There is one policy left for this year around class size.

      • Selectboard: It is decided that there should be a liaison and a regular report. Lori Dickerson will continue in this role. Tom DeBalsi shares that a big issues being discussed are the impact fees that the town assesses on new construction. Tom DeBalsi will share the PowerPoint from the Selectboard.


6.  Meeting Review/Evaluation and Agenda Planning

  • Proposed items for the next meeting: presentation from the Selectboard, GP 8,  addendum to EL 2 from the security aspect, discussion of a student representative to the school board, topics for the combined retreat with the Selectboard, Wilder Study Committee discussion, and review of the two parking lot proposals.

  • Upcoming events: Senior Awards Night at 6:30 pm on June 4, Retirement Celebration at 4 pm on June 7, Graduation at 7 pm on June 9 .

  • Peter Merrill evaluates tonight’s meeting.


7.  Adjournment

9:03 pm Peter Merrill moves to adjourn the meeting. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no). The meeting is adjourned at 9:03 pm


Draft respectfully submitted 5/11/2017 by

Hannah Prescott