November 23, 2017

HSB Meeting Minutes from August 23, 2017



Hartford Board of School Directors
School Board Meeting Agenda
August 23, 2017 @ 7:00 pm
Hartford Town Hall

 

Board members present: Kevin Christie, Lori Dickerson, Peter Merrill, Nancy Russell, Michelle Boleski

Administrators present: Tom DeBalsi, Noel Bryant

 

1.   Call to Order: Kevin Christie calls the meeting to order at 7:01 pm.  

 

2.   Public Comments:

  • Nancy Russell shares about the international student her family is hosting.

 

3.   Changes, Additions and Approval of Agenda:

  • Peter Merrill moves to approve the agenda with the addition of a presentation about a solar energy prospectus under Policy EL 9.4. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).


4.   Consent Agenda:

  • Minutes

    • Regular Meeting 6-28-2017

  • Peter Merrill moves to approve the consent agenda. The motion is seconded.  A unanimous verbal vote passes the motion (5 yes, 0 no).

 

5.   Items Requiring Board Discussion and Possible Action

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information

    • Solar Energy Presentation from Encore Renewable Energy

      • Jesse Stowell explains that there is no upfront investment for the 25 year contract and the district receives immediate savings through credits applied to the Green Mountain Power bill. The district only pays for bill credits received. He runs through the steps that Encore will take in the project and explains the Net Metering Credit system. There is a projected estimated annual savings of $25,671 in year 1. Due to new regulations, there is a 500 kilowatts cap per customer.

      • The solar panels could be off site (brownfield, offsite rooftop, gravel pit, previously developed site), or in town “Preferred Sites” with Select Board and Regional Planning Commission support. The project would require approximately three acres. If a community member had land they would allow to be used for the project, the land would be leased from them by Encore.

      • The board thanks Jesse Stowell for his presentation.

      • Peter Merrill moves to direct the chairman and the superintendent to work with Encore to identify projects that could be taken advantage of. The motion is seconded.  A unanimous verbal vote passes the motion (5 yes, 0 no).

    • Beginning the Year Well

      • Monday was new teacher orientation. Today was the opening ceremony and employee recognition for the district. HPAC performed, Kevin Christie spoke as did Rebecca Holcombe.

      • Action Planning Process

        • Administration went on a retreat at Billings Farm to work on the action plan that extends K-12. There are three goals and progress will be reported throughout the year. The goals are centered around the personalized learning plans, collecting data of progress towards the goals, and developing a consistent behavioral system.

    • Maintenance Plan Update

      • The board is provided with an updated plan. The actual costs have been close to the estimates.  The board provides feedback on the format and data provided, wanting to know when the projects were completed and the final costs.

  • Policy EL 4 Financial Conditions and Activities

    • Food Service Continuing Contract Renewal

      • There is a 5 year contract with Cafe Services and the state requires an annual renewal. A new contract will be negotiated this year. The feedback from the services is generally positive.

      • Peter Merrill moves to approve the contract with Cafe Services Fresh Picks Cafe for the 2017-2018 school year with a net cost for the district of  $4,837. The motion is seconded.  A unanimous verbal vote passes the motion (5 yes, 0 no).

    • Middle School Elevator Bid Award

      • The district has received three bids and Tom DeBalsi recommends that the board accept the bid from All Seasons Construction for $264,090. The bid is slightly under projected costs.

      • Peter Merrill moves that the board award the installation of the elevator at HMMS to All Season Construction for $264,090. The motion is seconded.  A unanimous verbal vote passes the motion (5 yes, 0 no).


    • Independent Auditor’s Report – Status Update

      • The on-site work is complete and they are waiting for details from the actuary.

  • Policy EL 7 Asset Protection – Monitoring Report - Amended

    • The board is provided with the report that has amendments around the insurance and evidence around protecting the computer network. A person from the Department of Homeland Security came and checked the network for free.

    • Lori Dickerson moves to accept the amended monitoring report EL 7 Asset Protection from June 14, 2017 and the superintendent has met the obligations for the monitoring report. The motion was seconded.  A unanimous verbal vote passes the motion (5 yes, 0 no).

  • Policy GP 9 Global Governance Investment

    • Board Training and Retreat

      • The training and retreat will take place in October.

      • The annual school board and superintendent conference is at Lake Morey on October 19 & 20.

  • Policy GP 3 Board Job Outcomes

    • Board Member Committee Reports

  • Act 46 Merger Study Committee (Merrill, Christie): A meeting with South Royalton and Bethel board chair has been requested.

  • Negotiations (Dickerson, Merrill, Christie): There has been no more movement on negotiations due to difficulty obtaining a mediator. Hopefully, a mediator will be available at the end of October or the middle of November.

  • Hartford Community Coalition (Russell): The summer program, which served over 12,000 citizens, has ended and the committee is meeting tomorrow. Springfield Auto is donating money for sustainability over the winter again.

  • Regional Advisory Board (Boleski): The first meeting will be on September 12.

  • Manifest Approval (Christie): A balance sheet is being worked on.

  • Racial Inequality Committee (Boleski, Russell): The committee meets every other week and there has been a lack of advancement. To address this matter, the HSB will discuss with the Selectboard to see if there is a way the board can provide any support.

  • Policy Review (Merrill): Tom DeBalsi and Peter Merrill met to do a final review of policies. The student handbooks have been updated to include the new policies. The website has also been updated.  

  • Select Board Liaison (Dickerson): The Select Board reviewed the Grand List.

  • Sister City (Boleski): The committee decided to connect with the Sister City through education. There is interest in establishing an exchange program.


6.  Meeting Review/Evaluation and Agenda Planning:

  • Peter Merrill evaluates the meeting as satisfactory.


7. Adjournment:


9:07 pm Peter Merrill moves that the board adjourn. The motion is seconded.  A unanimous verbal vote passes the motion (5 yes, 0 no). The meeting is adjourned. 9:07 pm

 

 

      

 

Draft Respectfully Submitted 8/24/2017 by

Hannah Prescott