December 12, 2017

HSB Minutes 10/11/17


Hartford Board of School Directors

School Board Meeting Agenda

October 11, 2017 @ 7:00 pm

Hartford Memorial Middle School - Library

 

Board members present: Kevin Christie, Lori Dickerson, Peter Merrill (via phone), Nancy Russell (arrived at 7:05 PM)

Administrators present: Tom DeBalsi, Noel Bryant, Jim Vezina

 

1.   Call to Order: Kevin Christie calls the meeting to order at 7:02 PM

 

2.   Public Comments

  • Lori Dickerson shares about the success of the “Patriots Game” community event held by HHS football to honor U.S. military veterans.

 

3.   Changes, Additions, and Approval of Agenda

  • Lori Dickerson moves to approve the agenda as presented. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

 

4.   Consent Agenda

  • Minutes
    • Regular Meeting 9-27-2017
    • Lori Dickerson moves to approve the agenda as presented. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

 

5.   Items Requiring Board Discussion and Possible Action

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information
    • Tristan Upson, HMMS Principal, shares about the beginning of the school year at HMMS, the elevator construction project, schedule changes, and the success of HMMS’s band/music program.
    • Noel Bryant shares about progress with proficiency based learning initiatives associated with transferable skills and subject area content at the HHS. The district would like to utilize Infinite Campus to help with assessment of proficiency based learning.
    • Noel Bryant shares that Debra Martin, newly appointed central office accountant, attended Federal Fiscal Grants Management Conference put on by the VT AOE this past week.
    • Noel Bryant shares about her experience with the Waddington Leadership Initiative and its value to Vermont administrators.
    • Wilder Building Study applications have started to come in.
    • GP 3 Board Job Outcomes – Linkage with Ownership
      • HHS/HMMS/HACTC Campus and Parking Plans - Draft 2
        • David Laurin, engineer and project planner from DuBois & King, will be meeting with Tom DeBalsi, school administrators, and a representative from Butler’s Bus Company on 10/16/2017 to discuss the parking lot construction project and its implications on arrival and dismissal procedures.
        • Construction is slated to begin in the summer of 2017. Separation of bus and passenger vehicle traffic continues to be a selling point of this plan.
        • Tom DeBalsi appeals to the public for feedback on the current plans for adjusting traffic flow.
        • Mr. DeBalsi also suggests setting up a trial run of the proposed traffic flow before winter. The board approves of this suggestion.
        • Policy EL 4 Financial Conditions and Activities
          • Food Service Continuing Contract Renewal – Revision
            • Jim Vezina, Director of Finance, presents the FY 17 Data on the district food services. Mr. Vezina explains the need for a revision in the original proposal that was rejected by state review. The new proposal balances the current contract and will allow for continued service to students.
            • Lori Dickerson motions to approve the food service contract for a total of $470,718.00 with a net return of $1.00 to the district. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).
  • FY 19 Budget Process Overview – Draft 1
    • Jim Vezina presents on the changes in student demographics from FY 17 to FY 18. Mr. Vezina notes the increase in tuition students in the district.
    • Mr. DeBalsi comments on an expected increase of HACTC tuition students given the developing cybersecurity program.
    • Mr. Vezina outlines the proposed FY 19 budget expenditures.   
    • Policy GP 9 Governance Investment - Monitoring Report
      • Lori Dickerson reads Policy GP 9 and presents her interpretation of the policy.
      • The board is provided with the report indicating overall compliance with governance policies.
      • Peter Merrill moves to accept the monitoring report GP 9 Governance Investment and Ms. Dickerson has met the obligations for the monitoring report. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).
      • Policy GP 5 School Board Chair’s Role
        • Representative at VSBIT and VEHI Annual Meeting/s
        • Bylaws discussion and voting on resolutions
          • Peter Merrill moves to have Kevin Christie represent Hartford and cast the vote on the bylaws at the VSBIT and VEHI annual meetings. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).
          • Policy GP 3 Board Job Outcomes
            • Board Member Committee Reports
              • Act 46 Merger Study Committee (Merrill, Christie): Waiting to hear back from surrounding towns on their decision to merge.
              • Negotiations (Dickerson, Merrill, Christie): No date has been set that fits into all necessary parties’ schedules. Support staff negotiations will take place 10/23/2017.
              • Hartford Community Coalition (Russell): Nothing new to report
              • Regional Advisory Board (Boleski)
              • Manifest Approval (Christie): Kevin Christie met with the new central office accountant and is optimistic about this new appointment.
              • Racial Inequality Committee (Boleski, Russell)
              • Policy Review (Merrill): Nothing new to report
              • Select Board Liaison (Dickerson): Attended the 10/10/2017 meeting. The Select Board’s most recent meeting focused on their budget.
              • Sister City Update (Boleski)

 

6.  Meeting Review/Evaluation and Agenda Planning

  • Combined Meeting with Select Board – Week of November 13th, Topics
    • Shared services (technology, grounds, solar energy prospects)
    • Debt services
    • Next Agenda - Items for Discussion
      • Engaging the public in school board meetings
      • Meeting Evaluation
        • Peter Merrill evaluates the meeting as satisfactory.

                                   

7.  Adjournment

  • Nancy Russell moves the meeting be adjourned at 9:25 PM. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

 

Next School Board Meeting is Wednesday, October 25, 2017 at 7:00 PM at the Hartford High School


Respectfully submitted by Patrick Underhill