December 12, 2017

Draft HSB Minutes 11/8/17


Hartford Board of School Directors

School Board Meeting Agenda

November 8, 2017 @ 7:00 pm

Dothan Brook School – Library

Board members present: Lori Dickerson, Kevin Christie, Peter Merrill, Nancy Russell, Michelle Boleski

Administrators present: Tom DeBalsi, Noel Bryant, Jim Vezina

1.   Call to Order: Kevin Christie calls the meeting to order at 7:00 PM.   

2.   Public Comments: Rick Dustin-Eichler, Principal at Dothan Brook School, welcomes the Board to DBS.

3.   Changes, Additions and Approval of Agenda

  • Peter Merrill moves to approve the agenda as presented. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).

4.   Consent Agenda 

  • Minutes
    • Regular Meeting 10-25-2017
      • Correction: In previous minutes David Laurin is listed as an engineer and project planner from DuBois King. However, Mr. Laurin is an architect from David Laurin Architect, working with DuBois King.
      • Lori Dickerson moves to approve the consent agenda. The motion is seconded. In his absence from the previous meeting, Peter Merrill abstains. A remaining unanimous verbal vote passes the motion (4 yes, 0 no, 1 abstention).

5.   Items Requiring Board Discussion and Possible Action

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information
    • Tom DeBalsi praises Linda Nash, Human Resources and Fiscal Services, for her work regarding new health insurance plans in the district. Ms. Nash is recognized for going above and beyond her assigned duties to make healthcare plan information accessible to district employees.
    • The Norwich Lions Club volunteered to do vision screenings at three Hartford schools using the SPOT Vision Screener. The district is pursuing a grant to purchase its own SPOT Screener.
    • Kevin Christie recommends the Superintendent draft a letter of commendation to place in Linda Nash’s employee file for her dedication and hard work to go above and beyond her assigned duties for the good of the district.
    • Policy GP 3 Board Job Outcomes – Linkage with Ownership
      • HHS/HMMS/HACTC Campus and Parking Plans - Draft 4
        • David Laurin, Campus Project architect, updates the Board on additions to the campus and parking lot construction project draft. These additions include a raised walking path that would be beneficial for pedestrian traffic.
        • Lori Dickerson expresses a need to consider signage in the proposed draft to aid in directing traffic to the correct buildings and entrances.
        • Public comments express concern with the location of bus drop off and traffic congestion in the current draft. There is also a question regarding the direction of storm water.
        • Policy EL 4 Financial Conditions and Activities
          • FY 17 Audit Presentation
            • Christopher C. Barrett, CPA, Partner at Tyler, Simms, & St. Sauveur, presents the Board with the Financial Statements and Independent Auditors’ Report as of and for the year ended June 30, 2017.
            • The report notes that the general fund revenues exceeded expenditures by $102,738.00.
            • The report concludes that the district does not have any material weaknesses or significant deficiencies, indicating that the district is a low-risk auditee.
  • FY 19 Budget – Draft 3
    • Jim Vezina, Director of Finance outlines the most recent draft of the proposed FY 19 budget. This draft reflects the conditions of the agreements reached between the district, teachers, and support staff.
    • Considerations for New Positions – Communications
      • Tom DeBalsi recommends that the Board consider the prospect of creating a designated communications position to help the district maintain a media presence to engage the community.
      • Michelle Boleski outlines her concerns with the district website and individual school websites. Ms. Boleski proposes considering a more simplified model to maintain a social media presence.
      • Kevin Christie proposes that the Board review the information presented by Ms. Boleski from the National School Public Relations Association.
  • Ratification and Signing of Employment Contracts w/Teachers and Support Staff
    • Tom DeBalsi confirms that negotiations between the district, teachers, and support staff have concluded and agreements have been made.
    • Peter Merrill motions to accept contract agreements between support staff and the Hartford School District. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
    • Lori Dickerson motions to accept contract agreements between the Hartford Education Association and the Hartford School District. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
    • Monitoring Reports
      • Policy GP 4 – Agenda Planning
        • Kevin Christie presents the Board with the monitoring report with regard to Policy GP 4: Agenda Planning. Mr. Christie’s report evaluates that the Board is in compliance with this policy.
        • Peter Merrill motions to accept the monitoring report on Policy GP 4: Agenda Planning. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
  • Policy B/SR 4 – Delegation to the Superintendent
    • Lori Dickerson presents the Board with the monitoring report with regard to Policy B/SR 4: Delegation to the Superintendent. Ms. Dickerson’s report evaluates that the Board is in compliance with this policy.
    • Peter Merrill motions to accept the monitoring report on Policy B/SR 4: Agenda Planning. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
  • Policy EL 4 – Financial Condition and Activities
    • Tom DeBalsi presents the Board with the monitoring report on Policy EL 4: Financial Condition and Activities. Mr. DeBalsi’s report evaluates the Board is in compliance with this policy.
    • Peter Merrill motions to accept the monitoring report on Policy EL 4: Financial Condition and Activities. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
    • Policy GP 3 Board Job Outcomes
      • Board Member Committee Reports
        • Act 46 Merger Study Committee (Merrill, Christie): Nothing new to report.
        • Negotiations (Dickerson, Merrill, Christie): Agreements have been reached with the district, support staff, and teachers.
        • Hartford Community Coalition (Russell): Nothing new to report.
        • Regional Advisory Board (Boleski): Meeting November 14, 2017.
        • Manifest Approval (Christie)
        • Racial Inequality Committee (Boleski, Russell): Workshop took place last Saturday. Ms. Boleski and Mr. Christie were both in attendance. The presenters were Hartford residents who work for Dartmouth.
        • Policy Review (Merrill)
        • Select Board Liaison (Dickerson): Most recent meeting discussed TIF funding and budget.
        • Sister City Update (Boleski): Nothing new to report.

6.  Meeting Review/Evaluation and Agenda Planning

  • Combined Meeting with Select Board – November 15, 6:00 PM at the Town Hall – Topics
    • Budget items
    • Bond projects
    • Community engagement
    • Joint recreation facilities
    • Town/School Annual Meeting Dates
    • Next Agenda - Items for Discussion
      • Community engagement
      • Final parking lot and campus design
      • Revenues and expenditures
      • Meeting Evaluation
        • Peter Merrill evaluates the meeting as satisfactory.               

7.  Adjournment

  • Peter Merrill moves to adjourn the meeting. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
  • The meeting is adjourned at 9:41 PM.

 

Next School Board Meeting is a Combined Meeting with the Select Board on November 15, 2017 at 6:00 PM at the Town Hall

Next Regular School Board Meeting is Wednesday, December 13, 2017 at 7:00 PM at the Ottauquechee School 

Respectfully submitted by Patrick Underhill, November 10, 2017