October 21, 2018

HSB Minutes 12/13/17


Hartford Board of School Directors

School Board Meeting Agenda

December 13, 2017 @ 7:00 pm

Ottauquechee School – Library

 

Board members present: Nancy Russell, Peter Merrill, Kevin Christie, Michelle Boleski, Lori Dickerson

Administrators present: Tom DeBalsi, Noel Bryant, Jim Vezina

 

1.   Call to Order: Kevin Christie calls the meeting to order at 7:01 PM

 

2.   Public Comments:

  • A Hartford resident expresses her concern with a bus stop located at the corner of the VA Cutoff Road and US Route 4.
  • Cathy Newton, Principal at Ottauquechee School, welcomes the Board to OQS.
  • Rick Dustin-Eichler, Principal at Dothan Brook School, and Nicole Vielleux, Teacher at Dothan Brook School, express their appreciation for the High School Internship – Elementary Foreign Language Program.

 

3.   Changes, Additions and Approval of Agenda

  • Peter Merrill moves to approve the agenda as amended with the omission of the Negotiations Committee and the inclusion of an update from the Wilder School Committee. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).

 

4.   Consent Agenda

  • Minutes
    • Regular Meeting 11-9-2017
      • Correction: Peter Merrill suggests altering the wording of the minutes to more accurately reflect the reason for his abstention regarding the vote to approve the consent agenda on 11-9-2017.
  • Special Meeting with the Select Board 11-15-2017
    • Peter Merrill suggests a closer review of the minutes from the Special Meeting with the Select Board to proofread for typographical errors.
    • 2018-19 Calendar Approval
    • Peter Merrill moves to approve the consent agenda as amended. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).

 

5.   Items Requiring Board Discussion and Possible Action

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information
    • Tom DeBalsi, Superintendent, updates the Board on the progress of the HMMS Elevator Project. The construction is going well and the elevator will be installed on 1-8-2018.
    • Noel Bryant, Assistant Superintendent, informs the Board regarding sabbatical requests. In particular that of Carrie Wells, Special Educator at Dothan Brook School, who attended a conference on social thinking brought back important tools for delivering content in spite of social-emotional challenges students may have. The Assistant Superintendent also informs the Board of a partnership between Dothan Brook School and Dartmouth foreign language field studies in Ireland. This partnership supports multicultural education via Skype.
    • High School Internship – Elementary Foreign Language Program
      • Brianna Aubrey, Senior at Hartford High School, presents her capstone project to the Board. Ms. Aubrey has been teaching Spanish as a part of an internship in Mrs. Vielleux’s third grade class at Dothan Brook School since the beginning of the 17-18 school year. During her presentation, Ms. Aubrey outlines the vast benefits of foreign language instruction at an early age. She concludes her presentation with a proposal to begin Spanish language instruction at the elementary level in the Hartford School District.
      • Policy GP 3 Board Job Outcomes – Linkage with Ownership
        • HHS/HMMS/HACTC Campus and Parking Plans - Draft 5
          • David Laurin, Architect, updates the Board on the most recent draft of the HHS/HMMS/HACTC Campus and Parking Plans. The new draft reflects all changes made in consideration with previous concerns and requests such as pedestrian pathways, landscaping, and lighting.
          • Peter Merrill moves the Board formally adopt the draft of the HHS/HMMS/HACTC Campus and Parking Plans. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
          • Policy EL 4 Financial Conditions and Activities
            • FY 19 Budget – Draft 4 including Revenue Projections
              • Jim Vezina, Director of Finance, updates the Board on the most recent draft of the proposed FY19 expenditure and revenue budgets. Mr. Vezina also outlines the major changes in the most recent FY19 budget draft.
  • Food Service System Discussion
    • The Board discusses the resolution “Cost Reimbursement for Food Service Management Service works best for the Hartford School District”. The resolution outlines the Board’s request of the Agency of Education to reconsider its plans to move towards a “Fixed Price” model for the awarding of Food Service Management contracts; and instead, allow the option of continuing to use a “Cost Reimbursement” procurement model.
    • Peter Merrill moves to take a recess at 9:39 PM. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
    • The Board concludes recess at 9:49 PM.
    • Peter Merrill moves to approve the resolution. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
    • Monitoring Reports:
      • Policy GP 3 – Board Job Outcomes (KC)
        • Kevin Christie reviews the Policy GP 3 Monitoring Report with the Board. Mr. Christie outlines the job outputs for which the Board is “In Compliance” and “In Partial Compliance”.
        • Peter Merrill respectfully disagrees with Mr. Christie’s determination that the Board is “In Partial Compliance” with job outputs GP 3.2, 3.2C, 3.2D, and 3.3 absent specific citations where the Board was not in full compliance.
        • Lori Dickerson notes that the monitoring reports are a reflection of the board member’s interpretation of the policy and agrees with Mr. Christie’s interpretation of the policy and his compliance determinations.
        • Peter Merrill moves to approve the monitoring report on Policy GP 3. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
  • Policy B/SR 5 – Monitoring Superintendent Performance (KC)
    • Kevin Christie reviews the Policy B/SR 5 Monitoring Report. The monitoring report outlines that the Board is in full compliance with Policy B/SR 5.
    • Nancy Russell moves to approve the monitoring report on Policy B/SR 5. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
  • Policy EL 5 – Financial Planning and Budgeting
    • Tom DeBalsi reviews the Policy EL 5 Monitoring Report. The monitoring report outlines that the Board is in full compliance with Policy EL 5.
    • Lori Dickerson moves to approve the monitoring report on Policy EL 5. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
    • Policy GP 3 Board Job Outcomes
      • Board Member Committee Reports
        • Act 46 Merger Study Committee (Merrill, Christie): Nothing new to report.
        • Hartford Community Coalition (Russell): The HCC served over 240 meals to community members on Thanksgiving Day. The HCC has also received a grant to keep the Coalition funded through the winter.
        • Regional Advisory Board (Boleski): Nothing new to report.
        • Manifest Approval (Christie): Retroactive pay, which reflects changes from newly adopted contracts, has been disbursed.
        • Racial Inequality Committee (Boleski, Russell): Met as a committee following the resignation of three members to discuss repopulating the committee. The committee elected a new Chair and Vice Chair.
        • Policy Review (Merrill): Mr. Merrill and Mr. DeBalsi spoke about reviewing several policies including: truancy, mileage reimbursement, and drug testing of transportation personnel.
        • Select Board Liaison (Dickerson): Nothing new to report.
        • Sister City Update (Boleski): Nothing new to report.
        • Wilder School Committee (Merrill): The committee met on 12-6-2017. The committee discussed norms and policies relevant to the committee. The minutes will be posted on the district website.

 

 

6.  Meeting Review/Evaluation and Agenda Planning

  • Town/School Annual Meeting Dates
    • Warrant Informational Night on 1-8-2018 has been cancelled.
    • Next Agenda - Items for Discussion
      • Report on the Elementary Foreign Language cost within the next several meetings
      • Meeting Evaluation
        • Peter Merrill evaluates the meeting as satisfactory.

 

7.  Executive Session

           

Executive Session (1 VSA 313) (If Needed) (Mot. Req.): f. confidential attorney-client communications made for the purpose of providing legal services to the body; In accordance with Vermont’s Open Meeting Law requirements, I move that the Board find that a disciplinary or dismissal action against a public officer or employee; but nothing in this subsection shall be construed to impair the right of such officer or employee to a public hearing if formal charges are brought I further move that the Board enter into Executive Session to discuss Confidential Attorney-Client Communications, under the provisions of Title 1, Section 313(f) (4) of the Vermont Statutes.

  • Peter Merrill moves the Board host an Executive Session. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
  • Peter Merrill moves the Board enter Executive Session at 10:45 PM. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).
  • The Board concludes Executive Session at 11:30 PM.
    • Action taken: The Board requested the Superintendent complete a monitoring report on Political Advocacy within schools.

 

8.  Adjournment

  • Peter Merrill moves the meeting be adjourned at 11:30 PM. The motion is seconded. A unanimous verbal vote passes the motion (5 yes, 0 no).

 

Next Regular School Board Meeting is Wednesday, January 10, 2018 at 7:00 PM at the Hartford Town Hall

 

Respectfully submitted by Patrick Underhill on Monday, January 8, 2018.