November 15, 2018

Special Meeting Minutes 10-15-2018


Hartford Board of School Directors

School Board Meeting Minutes

October 15, 2018 @ 5:00 pm

Superintendent's Office

 

Board members present:  Michelle Boleski, Kevin Christie, Peter Merrill, Russell North, and Nancy Russell

Administrators present: Tom Debalsi

Visitors: David Harris, Douglas Heavisides, Kristin Haney

Kevin Christie called the meeting to order at 5:02. The agenda was approved with no changes or additions. The item requiring discussion was reviewed. Peter Merrill discussed the process the Wilder Building Committee used to select the lowest qualified bidder.

The committee reviewed proposals at a warned meeting on Monday, October 8, 2018. All firms that submitted proposals were granted an interview. Interviews were held on Friday, October 12. Breadloaf at 2:00, Engelberth at 2:30 and DEW at 3:00. Questions were asked if all of the RFP details were not answered during the interview.

After the interviews the team deliberated about the qualification determination for each company making a proposal. The team determined all 3 firms were qualified. The firms were rated based on their interview performance, just in case 2 or more firms were within the 1% allowance.

The bids were opened. It was determined Breadloaf was the lowest bidder. The proposals were not within 1% so the interview ratings were not considered. 

Russ North moved that the board grant the Construction Management contract be awarded to Breadloaf. Seconded by Michelle. All in Favor. 

Michelle Boleski asked if the CM would help with the selection of an architect. Peter Merrill confirmed that they would assist the committee in selecting the architect. 

Some discussion took place regarding the process going forward. Peter Merrill formerly thanked the committee members for their hard work and dedication to the project. 

Doug Heavisides requested that the board consider how they will market the project. Michelle Boleski offerred to assist with a promotional video that included the history of the building, the committees work and the future of the program.

Kevin Christie discussed a commemorative plaque at the entry of the building.

Peter Merrill motioned to adjourn, seconded by Russ North. The meeting adjourned at 5:49.