June 12, 2021

Minutes 10-3-2018

Hartford Board of School Directors

Wilder School Building Committee

Minutes 10-3-2018

5:00 PM

Committee Members Present: Kristin Haney, Jessica Poludin, Roisin Viens, Dave Harris, Doug Heavisides (the father), Peter Merrill, Tom DeBalsi

Visitors: Russell North, Jeff Arnold, Skip Nalette

The meeting started at 5:00. Jeff Arnold suggested adding more members to the committee. Skip Nalette asked about why a CM will be hired before an architect. David Harris explained the reasoning and that in actuality they will both be hired at the same time. Russell North stated that he came as an observer. Tom reviewed the timeline going forward. October 4 is the deadline for submissionsfrom CM's for qualificaions and bids. October 10, 11, or 12 the committee members will interview bidding candidates. PC Construction and Trumbull-Nelson said they will not bid. 

The team reviewed the proposed matrix for scoring the various proposals. Tom will forward the pre-qualification documents to the committee members when her receives tham. The committee will meet on Monday, 10/8 to review the qualifications, Rhett is unable to be there on Monday.
Qualified CM's will be interrviewed at the SOS on Friday, October 12 at 2:00. Each will be given 20 minutes for presentations and 10 minutes for questions. 

Tom reviewed the architect criteria that Doug, the Director, and he used for the BEST Room proposal at the HACTC. This could be used as aa guide. Jessica shared that the architect should be made aware of the specialized programs that will require creativity. 

Tom will add to the architect crriteria and distribute to the committee members. He will have the architect RFQ proposal readyu by October 19th or before. 

Tom also reviewed news from Nathan Cleveland from the state housing authority regarding planning grants. In oder to qualify for a planning grant the group would need to stop the RFP process and complete an enviormental study of the quilding and grounds. The committee was not in favor of stopping the RFP now.

Meeting adjourned at 6:25.

Next meeting is Monday, October 8, 2018 at the SOS (Superintendent's Office). 

Next meeting is Monday, October 8 at 5:00 PM at the SOS.