April 14, 2024

DBS & OQS After-school Program Request for Proposals

DATE: 03-15-2019

Request For Proposals

Dothan Brook School and Ottauquechee School Extended Hours Program

Starting 2019/2020 School Year

Overview: The Hartford School District is seeking a licensed and insured provider to manage and run an extended hours program at the Dothan Brook School (DBS) and Ottauquechee School (OQS) starting at the beginning of the 2019/2020 school year.  This program offers enrolled families of students in grades kindergarten to 5 (five) access to after school programming and care when school is not in session. The ideal applicant will also include a plan for summer programming. Over the summer, the provider may consolidate programming to one location.  It is crucial that the program is dedicated to the use of trauma sensitive practices, is trained to support students with special needs, and has a behavior management philosophy that is aligned with the DBS and OQS Positive Behavior Interventions and Supports system.

Hours of Operation: 2:35 to 5:30 while school is in session—Alternative hours including non-school days and summer vacation will be considered based on the applicant’s recommendations.  

Enrollment: DBS and OQS will provide access to each schools’ cafeteria during programming hours.  The program will serve a diverse student population and include children with special needs.  It is the expectation that the provider will collaborate with each child’s family to ensure success and inclusion.  Enrollment numbers are flexible but must comply with state regulations. The current program includes 35 students at each school.

Provider Requirements:  

Liability insurance rider for program operation.
Fully-certified staff with VT Child Development Division and Agency of Education compliant background records’ checks on each and every employee with  any student contact.
License obtained and maintained in accordance with the regulations of VT Child Development Division.
Maintenance and management of building security in the areas of operation on a daily basis.
Ensure financial solvency through tuition payments and subsidies. The Hartford School District is not responsible for any associated financial liabilities that the awardee may incur.
Collaborate with each school and the Hartford School District staff to ensure continuity of individual and whole program.  
Provide and maintain training for staff in best practices for after school programming and positive discipline.  
Basic custodial service of programming spaces (sweeping, trash removal, spill clean-up, ect.).


The Dothan Brook School and Ottauquechee School will provide the following:

Access to the cafeteria for programming.  If the space is not available due to school programming or cleaning, an alternative space will be provided.
Access to the gym for one-hour after school when it is not being used for school programming.
A dedicated space for storage of supplies.
Custodial supplies (broom, mop, paper towels, toilet paper, ect.)
Custodial service for appropriate cleaning of classroom and bathrooms used by program on a daily basis before program opens.
Access to HSD/DBS/OQS early childhood, PBIS, and MTSS training for program staff.

The proposal must explicitly address each required area.

Proposals are due April 12, 2019 by 4:00.

Submit proposal to Rick Dustin-Eichler, Dothan Brook School, 2300 Christian Street, White River Junction, VT 05001.

The awardee will be notified by April 26, 2019.